Gantt.AI™ – Description and Application

Michal Plaček
March 20, 2020
English

In today's article we look at Gantt.AI™, an automatic work scheduler optimized with artificial intelligence.

Gantt Chart

The below diagram is used to graphically plan the sequence of activities over time in a given project management. The “x” axis shows the time component and the “y” axis shows the individual steps / phases of the project.


Source:https://commons.wikimedia.org/wiki/File:GanttuvDiagramCZ.png


A common Gantt chart provides a look at the breakdown of a single project at any one time. Gantt.AI™ has the added value of being able to blend any number of successive process steps into a single diagram for a given day. At the same time, it uses artificial intelligence to ensure that no step from any company process overlaps with another step of the solver.

Unlike other services or applications,  Gantt.AI™ uses the "y" axis to display solvers instead of concrete individual steps / phases of the project. The individual steps are described directly in the diagram. This will be especially appreciated by project managers and other interested workers who will be able to access a complete overview of orders.



ApuTime uses Gantt.AI™ to find a critical path in a company’s processes. Simply put, it always strives to find the most optimal, shortest, and least expensive way across all processes so that the can company deliver projects and business solutions on time. Traditionally, the delay of a partial task in a project would have a direct impact on being able to meet the deadline of the whole order, so Gannt.AI™ seeks to ensure all tasks are completed in a timely manner and that they work together.

During the development of our application, the intention was to make the work of project managers and other managers as easy as possible. Monitoring and optimization in ApuTime is done automatically by ensuring efficient workflow and less wasted time, monitoring changes to individual process steps, and not looking for up-to-date work plan versions. The time saved can be redirected toward other activities.

In practice, it looks like this

Using the Project Formation™ feature, we first create a process map and assign a solver to each process step. Along with the process, we create a sequence of activities that cannot be skipped. This is probably the biggest difference compared to other applications. If we already know other specifics, such as the duration of individual process steps, we can also insert them.

The finished process can be saved as a template for further use.

For example, let’s look at a common everyday process that takes place in a vast majority of companies, namely the “invoicing” process. This could look like the following in an ordinary company: receipt of a new invoice (eg. assistant), verification (eg. assistant2), registration in the system (eg. accountant), payment (eg. accountant 2), archiving (eg. assistant3).

The process created in this way can be inserted into any project at any time and Gantt.AI™ automatically assigns individual steps to the given solvers in the daily work schedule. Workers always work on what they have to meet all deadlines. With dozens of repeated realizations, the use of ApuTime will save several hours for each employee (per day), thus saving the company thousands of dollars per year (for more details on this topic, please see our next article).

Who is the application for?

Gantt.AI™ is ideally suited for companies that require re-execution to be carried out. Using collected data, our app allows managers to make accurate predictions about the timelines for specific projects based on completion dates, especially when there are multiple projects and complex processes involved. What makes Gantt.AI™ unique is its versatility and ease of application, particularly in companies where organization and punctuality are significant factors.

Briefly about Gantt.AI™:

  • can easily be implemented
  • can respond to changes in seconds
  • saves money by optimizing work

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